Implementation
Pre-Implementation - Impact Assessment
01. Impact Assessment & Review Invoicing Process
- Identify impacts of electronic invoicing, assess readiness, and ensure compliance with ISO standards and VAT regulations.
02. Understanding Sales Cycle & Tax Scenarios
- Align the sales cycle and tax rules with electronic invoicing requirements.
03. Data Points & Master Data Management
- Determine necessary data points and maintain accurate master data.
04. Invoicing Cycle Risk Assessment & Technology Implementation
- Assess and mitigate invoicing risks, and support electronic invoicing with appropriate technology.
Phase 1: Electronic Invoicing Provider Selection
01. Define Requirements & Evaluate Provider Expertise
- Identify needs based on business size, industry, and regulatory environment. Assess provider's experience, track record, and compliance with VAT regulations and data protection laws.
02. Technology, Integration, & Support
- Evaluate compatibility with existing systems and consider ongoing support and training services.
03. Cost, ROI, Scalability, & Flexibility
- Evaluate costs, expected return on investment, and ensure the solution can scale and adapt.
Phase 2: Implementation
Manage Entire Implementation – Project Managers & Expert in Legislation.
01. Project Planning & Resource Allocation
- Develop detailed plans with clear milestones and deliverables, and allocate necessary resources.
02. Milestone Tracking & Communication Plan
- Monitor progress, adjust plans as needed, and keep stakeholders informed.
03. Risk Management & Legislative Compliance
- Identify and mitigate potential risks, stay updated on relevant laws, conduct audits, and update company policies.
Phase 3: Post Implementation
Manage Entire Implementation – Project Managers & Expert in Legislation.
01. Continuous Improvement & Regular Audits
- Regularly assess and improve invoicing processes, and conduct audits to ensure compliance.
02. Feedback Mechanism & Performance Monitoring
- Gather and act on feedback, monitor KPIs, and address issues promptly.
03. Strategic Planning & Training Refreshers
- Align invoicing efforts with long-term goals, provide periodic training updates, and maintain systems regularly.
